How to number enclosures, memo and business letters?

• A. Use a separate stamping method
• B. Type Ssep Cover after the description in the enclosure block
• C. Write 'Enclosure' at the bottom
• D. Number with Roman numerals

Answer: (B)

The main idea here is to clearly communicate how enclosures are handled when you send a memo, memo, or business letter. You want the reader to know exactly what’s included and how it’s packaged so nothing gets lost or split up.

The best approach is to add a Separate Cover note right after the description of each enclosure in the enclosure block. This tells the recipient that the enclosed item isn’t bound into the main document but is accompanied by its own cover sheet or separate packet. That small label helps filing, distribution, and security processes by making the handling explicit and preventing confusion about whether something is missing or included elsewhere.

This method is preferred because it provides precise, immediate guidance about how the documents are packaged. Other options either don’t explicitly indicate a separate cover (which can lead to items being overlooked) or use nonstandard conventions that can confuse the reader. By stating Separate Cover after the enclosure description, you keep the record tidy, traceable, and in line with formal correspondence practices.