What is the recommended method to number enclosures, memos, and business letters?

• A. Type Ssep Cover after the description in the enclosure block
• B. Use a separate cover page for each enclosure
• C. Write Encl on every line
• D. Not specified

Answer: (A)

When you’re listing attachments in official documents, you want to make it crystal clear what is attached and whether each item has its own cover page. The best approach is to add a specific note after each enclosure’s description in the enclosure block: type “Ssep Cover.” This signals that the enclosure has its own separate cover page, which helps the reader verify every attachment is present and correctly filed. It keeps the enclosure list concise while clearly indicating the status of each item, reducing the chance of misfiling or overlooking an attachment.

Other methods aren’t as reliable or efficient. Using a separate cover page for every enclosure is more cumbersome and doesn’t inherently show, in the enclosure block, that each item has its own cover page. Writing “Encl” on every line adds clutter and doesn’t convey the separate-cover-page detail. Leaving the convention not specified leaves readers uncertain about how attachments are supposed to be handled.