When to use Copy line?

• A. Type Copy left margin second line below the enclosure line
• B. After the signature line
• C. In the header
• D. Not used

Answer: (A)

In formal Navy-style correspondence, the Copy line is used to show who else will receive a copy of the document besides the main addressees. This line belongs in the left margin, on the second line below the Enclosures line, so it sits in a consistent, easily scanned spot after the enclosure information. This placement keeps distribution details clearly separated from the recipient block and the closing, following standard memo formatting.

You only include it when there are additional recipients to copy; if there are none, omit the line. Placing a Copy line after the signature or inside the header would disrupt the established layout and isn’t used in standard formats.